Proposal Coordinator - Telecommunication Systems (Annapolis, MD)

Proposal Coordinator Location: Annapolis Job Code: CORP 176 # of openings: 1 Description ABOUT THE COMPANY: TeleCommunication Systems, Inc. (TCS) is a leading provider of mission-critical wireless data solutions to government customers, public safety, and carriers. TCS produces wireless data communications technology solutions that require proven high levels of reliability. TCS' wireless data offerings include secure deployable communication systems and engineered satellite-based services; location-based wireless and VoIP Enhanced 9-1-1 services; messaging and location service infrastructure for wireless operators; and commercial location applications, like traffic and navigation, using the precise location of a wireless device. ABOUT THE OPPORTUNITY: This position requires an experienced proposal coordinator who is a quick learner with a commitment to succeed, and provide stellar support to a proposal team. This individual must thrive in a fast-paced environment where multi-tasking and changing priorities are the norm. Working under the supervision of the Business Development Services Group Senior Director, this individual will directly support the proposal management and marketing teams with developing and producing proposals, sales and marketing materials, and presentations used in regional, national, and international initiatives, representing key corporate and divisional brands to government and commercial agencies and wireless operators, corporate business partners, and potential new customers. PRIMARY DUTIES: Primary Responsibilities: The primary responsibility of this position is to support Proposal Managers on large, complex, multi-volume proposals. Production Coordination and Administration Responsibilities: * Serve as the proposal manager’s backup and primary support. * Distribute RFP and associated materials to the proposal team, ensuring that all updates, amendments, and modifications are distributed in a timely manner. * Prepare daily logistics for meetings and reviews. This can include maintaining proposal team distribution lists, sending appointment emails, setting up and running web conferencing, keeping meeting minutes, and preparing recovery drafts and participation of subcontractors. * Prepare and update the Proposal Coordinator Checklist for each project. * Prepare storyboard and response templates; assist capture team with storyboard completion. * Serve as the point of contact for subcontractors; facilitate and assemble data calls from subcontractors. * Serve as section lead for administrative volumes, as necessary. * Coordinate and log graphics requests with graphic artists. * Develop the compliance matrix and coordinate evaluation for each major color review. * Maintain proposal information data resources, including resumes, employee experience, past performance, contracts data, customer reference information, and technical and management plans. * Conduct searches for appropriate proposal-related material, including related project descriptions and resumes of proposed project personnel. * Prepare Past Performance references/questionnaires and submit requests to TCS Program Managers for support. * Assist with integration, formatting, and publishing of author inputs to produce iterative section drafts, proposal drafts for color reviews, and the final proposal master for submission. * Participate in proposal reviews with the proposal team. * Oversee the proposal war room, posting current drafts and scribing white board and meeting notes. * Provide production set-up, coordination, and assistance with execution of document production and proposal packaging, including covers, spines, tabs, and CD labels. * Ensure regular backup and archiving of proposal hard/soft copy inputs. * Ensure compliance with TCS Information Security Management System (ISMS) policies Secondary Responsibilities: The secondary responsibilities of this position include managing responses to capabilities statements, market surveys, prime vendor data calls and RFIs and maintaining the past performance library Other Related Duties * Provide desktop publishing support for sales, marketing, and proposal materials and documents, including layout, pagination, formatting, proofreading, working with charts/graphics, and digital print production (CD/DVD). * Perform various corporate and departmental production and assembly projects such as printing, binding, laminating, etc. * Communicate and coordinate with high-speed digital print service technicians and service vendors, as required. * Format and review sales and marketing presentations for consistency and production quality as necessary. * Assist in coordination of outsourced print production for proposals, marketing collateral, brochures, sales presentations, etc., as necessary. SKILLS REQUIRED: * Ability to analyze/interpret customer requirements (RFPs, RFQs, RFIs, etc.). * Experience in the proposal development cycle along with strong writing, editing, analytical, and organizational skills. * Excellent command of English grammar, spelling, and composition, as well as oral communication and interpersonal skills. * Ability to work well as part of a team with a diverse set of personalities in a fast-paced, deadline-oriented work environment, completing multiple complex tasks simultaneously. * Ability to interface with upper management, vendors, consultants, and staff in-person, on the telephone, or via e-mail. * Ability to multitask and be flexible to shifting tasks, reprioritizations, and project responsibilities and assignments. * Proficiency in Microsoft Office Suite overall and expert in Word (styles, templates, paragraph numbering, linking, and importing graphics) and PowerPoint. * Experience with Adobe Creative Suite (In Design, Photoshop, Illustrator, etc.) a plus. * Experience with Microsoft SharePoint and Privia a plus. EDUCATION/EXPERIENCE REQUIREMENTS: * Bachelor's degree in Marketing, Communications, English, Journalism, or re

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